ROI Calculator

Model break-even and 12-month ROI for any software investment

Investment

Tool / platform name

License term

Monthly license cost

One-time setup cost

Include software setup fees plus your internal implementation cost: onboarding hours, integration work, training, and change management. A common rule of thumb is 0.5–1.5× annual license for first-year internal labor.

Roles & efficiency

Efficiency % at each quarter checkpoint represents the share of that role's hours the tool automates. Values ramp linearly: 0% at month 0 → Q1 at month 3 → Q2 at month 6 → Q3 at month 9 → Q4 at month 12.

Break-even

—

months from start

12-mo ROI

—

on total 12-mo cost

12-mo gross savings

—

labor savings only

12-mo net value

—

savings minus total cost

Cumulative savings vs. cost

Monthly savings by role

12-month breakdown by role

Role	People	Rate	Hrs/mo	Avg eff.	12-mo savings